Computerized Enrollment System for Mary Lourdes Academy

STI College – Global City
STI Academic Center
University Parkway Drive, Fort Bonifacio Global City, Taguig City


Computerized Enrollment System for Mary Lourdes Academy

A Concept System Analysis and Design
Presented to
The Faculty of the STI College – Global City


In Partial Fulfillment
Of the Requirement for the Degree of
Bachelor of Science in Accounting Technology



By:
Custinar, Abigaile
Cruz, Christopher Jaycee
Ecobiza, Themarie
Piquero, Mery Jane



Ms. Yvette Haguimit
Thesis Adviser

March 27, 2015

INTRODUCTION
Background of the Study

In our modern world doing impossible things is now become possible. With the help of technology, our lives become more convenient and doing things can be done so fast. Most of the people now is using technology for the fastest and easiest way of living. Computers seems to have played an important role in today's generation. It is very much important nowadays especially to those busy persons working in a company or in the office. Also it is very helpful to the students for their assignments, projects and more. To relate all of these to our study, the proponents wants to help a school to have and to improve their process of enrollment. Simply by proposing a Computerized Enrollment System that is more effective and much better than using the old system.

Enrollment is the process of entering and verifying data of student to register on a particular school. Different interrelated processes build up enrollment procedures called Enrollment System (ES). ES are used primarily in recording and retrieving student's information. Tracking student's information is also one feature of ES, in which the school can trace the standing of a student. Verifying payments was also added to update or browse student billings.
An Enrollment System is a system designed to perform the process involved in registration, advising, and payments of students as well as scheduling of classes. It is a good step for the school and useful especially when the school retrieves the important information about the student. In the enrollment system, the school can trace what are the standings of the students. It automatically computes for student transaction in enrollment, calculates other charges, miscellaneous expenses and even penalties. A student's account is entered into the system with corresponding due dates. Lack of enrollment system in a school can lead to chaos and troubles, the students will be confuse on what they should so and how they will do to be able to enroll. It is extremely useful in the school in the way of making the processes of enrolling much easy.
Enrollment System is very essential in a school. In case of Mary Lourdes Academy, it is composed of a manual system. The administration used a manual system in recording and retrieving student's information and payment by just only using ballpen and columnar sheet. Therefore, the proponents wants to improve the old system of the school by proposing a new system which is the Computerized Enrollment System. Building an Enrollment System that would aid Mary Lourdes Academy, so the school can enroll and compile all the information they had without storing a bunch of papers in file cabinets is one of the goal of the proponents. The new system would also help the upcoming applicants of Mary Lourdes Academy to have flawless enrollment in the school. Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole.
Mary Lourdes Academy Inc. is a nonsectarian educational institution established in 2004 by Mr. Adonis Gracilla, School President; committed to provide highly-acclaimed and quality system of learning to every Filipino child, molding him into an individual attributed as a good citizen of our country, through first class learning scheme backed by highly competent instructional and administrative staff in an environmental conducive for proper and better educational achievement. Located at Pinagsama Village, Taguig City.
Mary Lourdes Academy has top-down management, direct authority; it means that all decision, rules and regulations are made by the top management, the president itself. MLA is a non-stock, family corporation, only means that no other persons involved except for the family. All transactions that made must be approved by the school president, Mr. Adonis Gracilla, including the payments, promissory permits, enrollment and transferees and later on processed by the lower rank officials. MLA has a twenty-nine (29) kinder, one hundred thirty-seven (137) elementary students and one hundred one (101) high school students, with the total population of two hundred sixty-seven (267) students. There are only five school official with Mr. Adonis Gracilla as the school president, Mrs. Aida Gracilla as the school vice-president, Mrs. Rabosa as school consultant, Mrs. Magdalena Villamir as the school principal and Ms. Aila Gracilla as the school treasurer. Ms. Aila Gracilla is in charge of all school transactions including the enrollment of students.
Computerization is a control system that manages processes in industrial workplace. It reduced human errors and processing time, thus it can boost productivity and resulted into high quality of product produce. In Information System, computerization is concerned about interrelating different but interdependent transactions. This can result in a system with well-integrated processes that can perform much faster and more accurate than a manual system. This study aims to assist Mary Lourdes Academy to have a much better Enrollment System compare to the one they are using in the present. The proponents would make an interface of the system for the management of Mary Lourdes Academy, it would also help the administration for the basic facts in using the system.











Business process and Rules
Registration
Mary Lourdes academy is after the welfare of the students thus, they prioritize the enrollment procedure for each and every year level.
New Students
Early registration is being implemented in the school. As early as January, the school already accepted new enrollees for preschool, grade school and high school.
Enrollees for new students should secure number for admission and must present it in the admission office together with the registration forms given by the registar for evaluation.
Old Students
Enrollment schedule for the old students will just announce by the school through posting schedules in the school gate.
For the old students must present their assessment forms to the office.

Admission
New Students
In this process the school will give the list of requirements to the students who want to enroll in Mary Lourdes Academy. Also the following forms needed to be fill up like information slip, advising slip and also those necessary information needed to be fill up for the registration form including the students personal information, Family background etc.
Those form or slip especially the Registration form must fill up properly because it is needed to present for the students evaluation.

Old Students
The current students of Mary Lourdes Academy still need to have the registration form that will fill up every enrollment in order to identify if he/she still enrolled in the school.
Registration form is very important in the school thus, every students of MLA must keep their registration form properly so that they can have a proof that they're officially enrolled in MLA.

Evaluation
Evaluation is done in the Admissions Office in order to know the personality as well as the records of the student. During the evaluation, the students must have the following characteristics:
PRESCHOOL
Age Limit: Kinder 1: 3-4 years old
Kinder 2: 5 years old

The children must have normal personality and must be able to attend to the basic needs, particularly to toilet requisites.
Children turning seven years old by June but have not attended even one year in pre-elementary course may be accepted in Grade 1, provided that they already done with the interview and take the witten examination given by the Guidance Office.
ELEMENTARY LEVEL
The child must possess good moral character
Transferees are given an evaluation test and interview and they must not have any offenses from the previous school.
Students requested to transfer for reasons of serious offense are barred from re-admission to MLA.
HIGH-SCHOOL LEVEL
Students must possess good moral character and must not have any serious offenses committed from the previous school where he/she graduated elementary.
Students should not be a member of any form of organizations/fraternities.
Students should not have any history of being a drug user. If so, he/she is barred from admission to MLA.
Completion of Requirements
For New Students and Tranferees
Enrollees who passed the evaluation can proceed to the registrar's office for the submission of the requirements needed. Documents to be submitted are the followilng:
(For Preschool, Grade School and Highschool )
Certified copy of birth certificate (Preschool)
Form 138 duly signed by the Principal (for transferees)
Medical certificate (if there be any illness to be unknown)
Certificate of good moral character (for transferees)
ACR and Permit to Study from DepEd (for foreigners)
One long brown envelope
Students with incomplete requirements are not officially enrolled and those who not passed the evaluation must proceed to the guidance office for interview and also for the submission of incomplete requirements.
For Old Students
The students of MLA who pass all of his/her subjects can be enrolled in the school while to those who failed in any of the subjects should proceed to the guidance office for the necessary action.

Interview
The interview is only for the student who failed (have problem) in the evaluation. Important thing will be discuss by the guidance counselor together with the parent of the child concern. To those students with incomplete requirements shall proceed to the guidance office for the submission.
Once the students has already cleared, they can now proceed to the next procedure like taking the written exam, paying the necessary fees, and attending the orientation.

Payment
Payment is made through the cashier that will give an official receipt (O.R). You can go to the cashier to pay the enrollment fees, tuition fees, also the books, uniforms, other fees and material thing issued by the school. Students/enrollees must keep the receipt that will serve as a proof that you already paid the said payments or fees.
Registration form must present to the cashier in order to pay the necessary payment. No student is considered officially enrolled in MLA without completion of all the requirements and payment of the required fees by the Accounting Office.
Examination
New Students (including transferees)
MLA gives a written examination for the new students only to know the capability and skill of the enrollees. The said examination will do in some designated room with the given date. With the help of this examination, the school might have idea if what section they can put the students.
All the new students will undergo the exam just for the school to know what section they are belong. It doesn't matter whether the student passed or failed in the exam. The school just posts the students section before back to school.
Old Students
The former students of MLA doesn't need to take the said examination.

Orientation
For New Students and Transferees
After all the succeeding process, students must attend the orientation that will be held at the AVR of the school. The Guidance Counselor will be the speaker that will explain most of the school rules and regulation and other provided information. The school principal will be introduced in the orientation and will give the speech like reminding the students for the Do's and Don't's.
Attendance is a must during the orientation. Students must present their assessment form together with one long brown envelope.
For Old Students
Orientation will be the last step for the enrollment procedure of Mary Lourdes Academy. The current students of MLA doesn't need to attend the orientation in the school anymore










STATEMENT OF THE PROBLEM

General Problem
The current enrollment system is very tedious, costly and may requires long processing time. This leads to inaccuracy and inefficiency throughout the process such as data processing, monitoring profiles and organizing programs.

Specific Problem
Presence of paper loads that causes data and work redundancy.
Since the students are manually filling-up the official documents of the school, there will be a great possibility to obtain redundant data that can cause further complexity in the enrollment process.The students need to fill-up the information slip, advising slip, and three (3) copies of the registration forms for the copy and record of the accounting office, registrar and for the student themselves.
Time Consuming Enrollment Process
It is the most common problem of the school. In the case of MLA, students were consuming a lot of time in doing such things. Manually filling-up of the school's official documents takes so much work to accomplish. Another thing that causes the enrollment to be not so fast is, for the instance when student records needs a confirmation or be updated. The assigned personnel need to go back and forth to the storage room or to the office just to get the record needed.
Inaccuracy of information, security and file loss
Aside from being time consuming, manual method of recording of information of the student is prone to human error. Prone to file loss is still at hand due to natural calamities like heavy rain that will cause flood and unexpected accidents like fires. Anyone can access the files due to security.




STATEMENT OF THE OBJECTIVES

General Objective
To develop a comprehensive Computerize Enrollment System for Mary Lourdes Academy that will compensate the school's file-handling, and generation of forms and other documents.

Specific Objectives
To decrease data redundancy and have an accurate student records.
To improve the enrollment procedures that will decrease working time. Also to speed up monitoring of student records and transaction that will help the registrar to update records immediately and for the easy retrieval of the student records.
To manage and maintain the students record for future retrieval and reference and to monitor the security of the system and confidentiality of the student's records.















SIGNIFICANCE OF THE STUDY

Education is very important to every person that is why a good enrollment system is needed. This can be serves as the basis of each student who wants to enroll in school. The child including their parent might be glad if they feel and see the beauty of the service in school through the enrollment. If parents feel not so comfortable with the school because of very long and time-consuming enrollment procedure then they might confused if they still want their child to enroll.

Through these proposed system, it would be beneficial to the following:
The Institution
The main beneficiary of the study is Mary Lourdes Academy would be adapting the new innovation of technology through web that will make their work with optimum performance.
Registrar and Accounting Office
With regards to the registrar's office the proposed system will help the school in maintaining the data of the students and the school will not use the manual data gathering. The staff will just need to check the database for the records needed.
Proponents
The proponents would also be a beneficiary of the study since the proponents would value the importance of enhancing their skills and work performance while grasping knowledge throughout the study.
Students and Parents
The proposed system will able to minimize the time and effort that it takes to process student's enrollment. Also it is beneficial to the parents because it will help them lessen the time it takes to find appropriate class for their children.
Future Researchers
The system will benefit the future researcher/s as guide or reference in their own efforts at any proposal or project.

SCOPE AND LIMITATIONS OF THE STUDY

Scope
The proposed enrollment system was computerized and possible for its online application; it covered the major processes in the enrollment system of Mary Lourdes Academy, Students Information, Billing of fees, Account, report generation (student information form, assessment slip, student master list, and other forms and reports essential to the system). It also includes the processing of student's personal records and the mode of payment that the student would choose.The student would also be given a selection for the mode of payment that he/she would like to avail (Cash or Installment, for non-scholars). The system will have a database that contains the student's personal data and other information needed for enrollment.Log in name and password is provided as security of the system so that only the authorized personnel can access the system.The system will provide reports such as list of students, payment and others.
Automation of the computation of tuition fee, discount and balances.

Limitations
The computerized system was not connected by a means to the current web page that the school is using. The proposed system would only be used for enrollment purposes only.The Proposed System is intended for the school only.The system not covers all the data for the alumni student of the school; it will store only the data that the management would enter in the implementing year.Only authorized personnel (e.g. Registrar) can use the proposed system.









Methodology of the Study

The systems development life cycle (SDLC) is a conceptual model used in project management that describes the stages involved in an information system development project, from an initial feasibility study through maintenance of the completed application.

Waterfall Model: This model involves finishing the first phase completely before commencing the next one. When each phase is completed successfully, it is reviewed to see if the project is on track and whether it is feasible to continue.






Planning
Having an effective and efficient enrollment system is a plus to a school whereas the faculty and staff would be benefit together with the students. In the case of Mary Lourdes Academy, the school uses a manual system for the enrollment so we decided to propose a computerized enrollment system. We see MLA as a perfect school for this proposed system considering the bigger population of the school and its location. With the help of the computerized enrollment system it will improve the enrollment process of the school as well as the faculty and staff. As we went to the said school, we check the system that their using and think for the alternative solution for their enrollment problem.

Analysis
Mary Lourdes Academy as a private school needs to improve their enrollment by having a computerized enrollment system rather than using the old fashioned way or the manual system. Since they are only using pen and paper for the enrollment, it is very difficult for them to keep the pile of papers for the record of their students. The enrollees might also encounter difficulties with their records. So, Computers is very much important for this proposed system in order for the school to have a better enrollment system.

Design
This enrollment system that we proposed is perfect for the school. We ensure that the design of the said system is suitable and easy to recognize. By putting in a simple but detailed way of design, anyone in the school wouldn't have a very hard time in using the system. It will be also useful to the staff and every detail in the design of the system is appropriate to location of the school. The researcher used Microsoft Visual Studio in making the interface of the program.







Implementation
Before we implement a system, we would like to ensure that it is surely tested and done well. The system should be construct in a very simple way that is good enough to have and to reach the betterment that is seeking in a system. It should be also credible for the users not to hesitate in using the system.

Maintenance
Every system is like human, it gets tired, get logy and even give up when it is over use that is why a good maintenance for a system is needed. The proposed system has a weekly back-up and support. It should be also a man friendly system that is the users will know how to use it.

CONTEXT DIAGRAM


Related Literature and Studies

Local Literature

Importance of computer application isincreasing day by day. In the latest decades of the Millennium winningorganization are those which are willing to integrate business strategy andcomputer information technology in plying their respective trades. The use ofcomputer information technology results for them to be able to develop productsfast and make decisions fast, ability to have fluid organization structures, able tocope with the demanding work force and external environment by the rapiddevelopment of innovative approaches and lastly using information systemconfirms the company's mission vision. Schools use information systems in the way of implementing an enrolmentsystem. This results for them to attract enrollees and earn an income. Enrolleesare attracted because the use of the said system makes the transactions fasterand easier. (Aquino, 2005)

"Lack of enrolment system in schools can lead to chaos and troubles". Students will be confused on what they should do tobe able to enroll that is why such systems is extremely useful in the way that itgives an ease on working on enrolment processes. (Ace Adrian, 2011)

Many countries nowadays, especially the developing nations arechallenged by the rapid technological changes. This has radically changed theliving and working styles of the entire society. This transformation has beendriven partly by rapid technological innovation. While in the 20th century saw therise of the industrial revolution with steam-powered machines intensifying andexpanding human productive power, the 2lthcentury was characterized by thebirth of machine-powered flight and the emergence of broadcasting andcomputer technologies the extend the reach of human creativity even more andmade possible new ways by which humans could live and work together (Tinio,2002).


Computer assist careful intelligent planning, organizing, actuating and controlling .This maybe observed from the past that they monitor production activities, solve scientific problem and help arrive in tentative answer to a multitude of involve conditions. (Dioso, 2011)

Technology innovation had influenced man's work from data processing, business transaction, research, planning, monitoring and even in medicaloperation on human anatomy are now entrusted to computer technology. Webapplications are popular due to ubiquity of its applications. The ability to updateand maintain web applications without distributing and installing software onpotentially thousands of client computers are key reasons for its popularity. Asignificant advantage of building web applications to support a standard browserfeature is the ability to perform as specified, regardless of the operating system installed on a given client (Bacala&Fleanno, 2009).

Local Studies

An enrollment system help and provide efficient and reliable services to the students, enrolment personnel and administration. Moreover, this system improved the process of enrolment in terms of searching, retrieving and subject schedules. (Lopez, 2005)

Many problems and difficulties were identified in the existing system of Dagupan City National High School (DCNHS). These major concerns are affecting the efficient enrolment system of students. Security of the students records were found to be at high risk. The current system may fail to protect some important documents. It has also untimely and inefficient report generation. A computerized system for DCNHS shall result to a significant increase in the number of enrollees. (Cayabyab, 2007)

In educational institutions like Harvent School in Dagupan City, Composed of elementary and high school level. The school puts premium to its registration. The enrollment process is the initial stage in gathering bon fide and accurate student information necessary to establish student permanent records. A registration and billing system is needed by the institution to address the statedsituation. The study has been made to help Harvent School gather fast anddeliver accurate information (Calabozo& Fernandez, 2006).

Based on the researcher, a web-based enrolment system for Ven'tas Parochial School (VPS) in Manila was developed to help its students enroll in a more efficient way without the hassles of waiting long hours in filling out forms, which sometimes become redundant, or to stand in line and pay at the cashier. It is with the Web-based Enrolment System for VPS that this new style of enrolment may be achieved. This new type of system offers its students newoptions for enrolling at VPS. By logging on to VPS website, one can register and enroll subjects for a school year. With these, all the students are required to fill out certain forms that do not take more than a few minutes to accomplish. The system stores its records in the school database for future references.

Confirmation of the transaction made by the students need to be verified, thepayment of tuition fees must be made in the school's registrar. The students may also browse the web site of VPS and he can check his current account. He can also refer to the list of the school current tuition fee rates (Pascual&Riceo, 2008).

Foreign Literature
Information systems are a tool to support information management. Information systems are increasingly being used in organizations with the objective of providing competitive advantage. The information systems used by organizations can be grouped into different types such as transaction processing system, management information system,decision support system, executive information system, expert systems andoffice information system. (Flowley, 2005),

The iterative implementation approach is a theory that eliminates problems of using a waterfall study. This is invented to avoid a linear and sequential development of study. The overall functionality of the system is broken down into feature sets. These features sets often based upon use cases from the analysis stage, containing group of individual features that are related, typicallyby a functional area (Stephen McHenry, 2010)
Science and technology is the root of emerging innovations in this world. For many years now, a person in this field of expertise does not stop to reshape the landscape of today's business world. Enrollment system has made huge impact into the school arena. It is a system that is built on innovative program strategies. It is a system that will help both the enrollment personnel-in-charge and the students to easily process the enrollment at a lesser time. Distinct from traditional enrollment, LAN enrollmentsystem process large assortment of student records and provides efficient and consistent information services. (Dunn and Scott, 2005)

"The Internet is neither an extraordinarycommunication tool nor revolutionary. It simply represents the current stage inthe development of human capabilities through written language, which itselfderived from the spoken form." That statement only shows that advancement inmodem technology is at their highest peak. Nowadays, Web-based applications are widely used due to their ubiquity. Web-based enrollment system is currently emerging on markets for they are offering transaction convenience and service efficiency through the use of Internet. This system becomes a powerful tool in dealing with informationmanagement regarding enrollment transactions. (Holmes, 2006)

Continuing innovation in technologies can lead to organizational changes that range from improvement of day to day operation and for easy access it provides for the end users. Many schools today have adapted this innovation in offering of their services. (Forman, 2007)

Foreign Studies

Harvard University
Harvard College students register for the term using an electronic registration tool. The electronic tool is easy to use and should take only a few minutes to complete. During the registration process, students need to verify their name and their physical return to campus. Additionally, they are provided with informational documents such as Harvard College's Alcohol and Drug Policy, Substance Abuse Laws, and Voter Registration Forms. Students are also required to review and update their directory information. Students are given the option to register for MessageMe, Harvard University's emergency notification system.
Students will be able to access the Registration tool by selecting the "Campus Resources" tab of the my.harvard.edu portal. Within this screen, they will see a block called 'Online Registration Tool'. There should be a Status line with a link to 'Register Online'. Once this link is selected, they will need to authenticate themselves using their HUID and PIN and will be presented with a welcome message for the online registration tool. The student receives final confirmation upon completing the registration process and an email confirmation. Lastly, the Status line on the my.harvard.edu Online Registration Tool will indicate 'You are currently registered' when this process is complete.California State University, extensive system of public institutions of higher education in California, U.S., one of the largest such systems in the country.

San Carlos School District
In order to make the registration process simpler and more efficient during your child's time as a student in the San Carlos School District and in an attempt to "Go Green", the San Carlos School District now uses an online process to gather student information while maintaining confidentially and security. To complete or update your child's Infosnap forms, you will need an access code (or "Snap Code"). If you do not have a Snap Code or have forgotten it, please contact the District Office at (650)508-7333.

Cardinal Charter Academy
Cardinal Charter Academy is a tuition-free public charter school educating students in grades K-8 who reside in North Carolina. For 2014-2015 school year applications will be accepted in grade levels K-7. Subsequent grades will be added each year. Cardinal Charter Academy is governed by the Triangle Charter Education Association of North Carolina and a member of the Charter Schools USA (CSUSA) family of schools. (http://www.cardinalcharter.org )

The Southern California Community College Long Beach City College has gone live with a Cognos-Based faculty and student scheduling management system that was designed by Irvine, CA-base professional services firm e2e Analytics. Prior to installing the new system. LBCC, which has two main campuses and multiple satellites that support nine schools and 34 departments. The school's scheduling management system budgeting and planning up to three months to compile, consolidate, and implement. Updating and checking of faculty and students Information was inspired by the advancement of modern technology. The researchers gathered data necessary in the scheduling system for the success of the study providing benefit of the employees and students so they can have access and have access and have the ability to manage information directly and conveniently. (Koft, 2007)

A Local Area Network Enrollment System (LANES) is a broad system. It isa combination of different function areas such as databases, searching, retrieval,and update of student records, checking of student's schedule, computation offees. (Dzubeck, Frank, 2003).













Screen Layout/ Specifications


USER LOG-IN – a very important form to access the whole system. The user must enter a correct log-in Username and Password.


MAIN MENU FORM – this will show all the information needed in accessing the system.






USER REGISTRATION FORM – this will enable the user to edit and add new administrator who will administer and can use the system (for confidential aspect of the system).

MASTER LIST FORM –a compilation of student's personal information, which serves as student database for searching, editing, and retrieving student records.


STUDENT REGISTRATION FORM – this were the administrator input the enrollee's information.

SEARCH FORM – this allows the user to display, edit and search student information based on unique student number.



BILLING FORM – this form enable the user for financial transaction of the student in enrollment. It also computes the total balance due of the student.












V. COST-BENEFIT AND ANALYSIS

Mary Lourdes Academy
Cost-Benefit and Analysis

HARDWARE COST
Hardware
Quantity
Price
Total
AMD SEMPRON LE 145 2.8GHz PC with 4GB DDR3, 500GB ( PC and CPU)
3
Php 13,750
Php 41,250
A4tech KRS-8520D A-Shape USB with Mouse Black
3
540
1,620
KEBOS POWERGARDE 650va w/AVR
3
1,330
3,990
Total
Php 46,860

SOFTWARE COST
Operating System
Quantity
Price
Total
Windows XP Professional SP3 (32 bit)
1
Php 7,500
Php 7,500
Total
Php 7,500

Application Software
Quantity
Price
Total
Microsoft Office 2010
1
Php 3,630
Php 3,630
Microsoft Visual Studio
1
4,000
4,000
Total
Php 7,630


STATIONERIES & SUPPLIES
Item
Quantity
Price
Monthly Expense
Annual Expense
Ballpens
10
Php 6.00
Php 60
Php 720
Inks (black and colored)
1
1,000
1,000
12,000
Short Bond paper
3
200
600
7,200
Staple wire
5 boxes
35
175
2,100
Short Folders

5
7
35
420
Total



Php 22,440

FURNITURE AND FIXTURES
Particulars
Quantity
Price
Total
Office Desk
1
Php 4,500
Php 4,500
Office Chair
4
350
1,400
Computer Table
4
2,500
10,000
Total
Php 15,900

OFFICE EQUIPMENT
Particular
Quantity
Price
Total
Stapler
4
Php 150
Php 600
Paper Clips (Bulldog)
10
10
130
Total
Php 730



MISCELLANEOUS
Miscellaneous
Price
Internet
Php 1,500
Total
Php 1,500

TOTAL COST
Particular
Cost
Hardware Cost
Php 46,860
Software Cost
15,130
Stationeries and Supplies
22,440
Furniture and Fixtures
15,900
Office Equipment
730
Miscellaneous
1,500
Total
Php 102,560












VI. Summary of Findings, Conclusions, and Recommendations

Summary of Findings

Before proposing a system, the proponents look for a school that still use a manual system for their enrollment process. Upon seeking, Mary Lourdes Academy, a private school is currently using the traditional or old system for enrollment. Proposing a computerized enrollment system for the academy will be useful and helpful to improve their enrollment process. Through internet research and reference books,necessary requirements neededwere completed. After gathering all the information for the said school, the proponents find out that there are a lot of paperworks and requires more time in order to beofficially enrolled in Mary Lourdes Academy. Also,there is a high expenses for the need supplies, furniture and fixtures of the school.

Conclusion

Mary Lourdes Academy is having an increase of the numbers of its enrollees, Manual System for their enrollment process is not enough to process and accompany the growth.
MLA enrollment procedure needs to be advanced and room for improvement.

Recommendation
Innovate their system from manual to computerized enrollment system.
Propose and implement an effective enrollment system that suits the necessary improvements needed by the school.