ISM CODE

ISM CODE

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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ISM CODE -International Safety Management Code.

- ISM is made mandatory by the chapter IX in the SOLAS from1 July 1998. - ISM comes in to force on 1 July 2002. which is mandatory for the wider range of cargo ships and for mobile offshore drilling units (MODUs).

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Objectives: The objectives of the ISM Code are to: 1. Ensure safety at sea; 2. Prevent human injury or loss of life; and 3. Avoid damage to the environment with focus on the marine environment and on property The ISM Code establishes the following safety management objectives of the company: 4. Provide safe practices in ship operation and working environment; 5. Establish safeguards against all identified risks; and 6. Continuously improve safety management skills of personnel ashore and onboard ships. These skills include the preparation for emergencies related to safety and environmental protection. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Applicable for: The provisions of Chapter IX of the SOLAS Convention and the ISM Code apply to the following with effect from 1 July 2002: 1. All ships of 500 gross tonnage and above, engaged on international voyages and propelled by mechanical means; 2. Passenger ships engaged on international voyages; 3. The Companies (Company means the owner of the ship or any other organization or person such as the manager, or the bareboat charterer, who has assumed the responsibility for operation of the ship from the shipowner, and who on assuming such responsibility, has agreed to take over all duties and responsibility imposed by the ISM Code.) 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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History • IMO Resolution A.647 (16) - 1989. “Guidelines on Management for the Safe Operation of Ships and for Pollution Prevention” was the first set of management guidelines for the marine industry. • IMO Resolution A.680 (17) - 1991. Recognised the need for an appropriate organization of management to respond to the unique needs of shipboard personnel. • IMO Resolution A.741 (18) - 1993. A shift from the IMO philosophy of hardware regulations to the software element of ship management. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Relevant Dates • Adopted into SOLAS in 1994. • Mandatory for passenger ships, including high speed craft, tankers, bulk carriers and high speed craft carrying cargo of 500 grt and over on 1st July 1998. • Mandatory for all other cargo ships, and self propelled mobile offshore drilling units of 500 grt and over on 1st July 2002.

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Certification: The application of the code will lead to the issue of two certificates: 1. The Document Of Compliance (DOC) - will be issued to the company following a successful audit of the shore side aspects of the Safety Management System - evidence required that the system as been in operation on at least one type of ship in the companies fleet for a period of three months. - Specific to ship types at time of audit - valid for 5 years - subject to annual verification ( within 3 months of anniversary date) 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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2. The Safety Management Certificate (SMC) - issued to each ship following audit - evidence that SMS has been in operation for 3 months prior to audit - valid DOC required - valid for 5 years - subject to one verification between the second an third anniversaries with a proviso for more frequent audits if necessary. This is more likely in the early days of ISM Code implementation.

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Temporary certification - A 12mth valid DOC may be issued to a newly formed company or a company acquiring a new type of vessel as long as they have a SMS meeting the minimum requirements of the ISM code and can demonstrate plan for full compliance.

- A 6 mth valid SMC may be issued to a new building or when a company takes of the responsibilities for the running of a vessel. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Safety Management System (SMS)

Safety Management objectives of the company: 1. Provide for safe working practices and a safe working environment 2. Establish safeguards against possible risks 3. Continuously improve safety management skills of personnel ashore and aboard ships,

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Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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The safety management system should ensure: 1. Compliance with mandatory rules and regulations 2. Applicable codes and guidelines both statutory and organizational are taken into account. 3. Promulgation and understanding of company and statutory regulations and guidelines. (It is the task of a visiting surveyor to test the general knowledge of company and statutory regulations and instructions) 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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The functional requirements for a SMS: 1. A safety and environmental policy 2. Instructions and procedures to ensure that safe operation of the vessel in compliance with relevant international and flag state legislation 3. Defined levels of authority and communication between shore and ship personnel 4. Procedures for reporting accidents and non-conformities with the code 5. Procedures for responding to emergency situations (drills etc) 6. Procedures for internal audits and management reviews 7. A system is in place for the on board generation of plans and instructions for key shipboard operations. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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These tasks may be divided into two categories:

Special operations: Those where errors only become apparent after a hazardous situation or accident has occurred. E.g. ensuring water tight integrity, navigational safety(chart corrections, passage planning), maintenance operations, bunker operations

Critical shipboard operations: where an error will immediately cause an accident or a situation that could threaten personnel, environment or vessel. e.g. navigation in confined waters, operation in heavy weather, bunker or oil transfers, cargo operations on tankers. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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ISM CODE REQUIREMENTS

Requirements 1. 2. 3. 4. 5. 6.

7.

The ISM Code requires every Company to develop, implement and maintain a safety management system (SMS) which includes these functional requirements: A safety and environmental protection policy; Instructions and procedures to ensure safe operation of ships, and protection of the environment, in compliance with relevant international and flag State legislation; Defined levels of authority and lines of communication between, and amongst, shore and shipboard personnel; Procedures for reporting accidents and non-conformities with the provisions of this Code; Procedures to prepare and respond to emergency situations; and Procedures for internal audits and management reviews 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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PART A – IMPLEMENTATION 1. General 2. Safety and environmentalprotection policy 3. Company responsibilities and authority 4. Designated person(s) 5. Master’s responsibility and authority 6. Resources and personnel 7. Shipboard operations 8. Emergency preparedness 9. Reports and analysis of non-conformities, accidents and hazardous occurrences 10. Maintenance of the ship and equipment 11. Documentation 12. Company verification, review and evaluation

PART B – CERTIFICATION AND VERIFICATION 13. Certification and periodical verification 14. Interim certification 15. Verification 16. Forms of certificates

1.

GENERAL 1.1 1.2 1.3 1.4

Definitions Objectives Application Functional requirements for a safety management system

An introduction to the general purpose of the code and its objectives: • The purpose of the code is to provide an international standard for the safe management and operation of ships and for prevention of pollution • The objectives of the code are to ensure safety at sea, prevention of human injury or loss of life, and avoidance of damage to the environment. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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2. Safety and environmental protection policy - The company should establish a safety and environmental protection policy which describes how objectives listed above will be achieved. - The company should ensure that the policy is implemented and maintained at all levels of the organisation both ship based as well as shore based. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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3. Company responsibilities and authority - There must be disclosure from the owner to the administration as to who is responsible for the operation of the ship. The company should define and document responsibility, authority and interrelation of all personnel who manage, perform and verify work relating to and affecting safety and pollution prevention - The company must ensure there are adequate resources and shore based support for the designated person or persons to carry out their function. Management DPA

Commercial

Charter/Ops 6/26/2014

Technical

Stores/Spares

Marine

R&M

Crew

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

Nautical 18

4. Designated Person(s) - A person or persons who has direct access to the highest levels of management providing a link between the company and those on board. - The responsibility and authority of the designated person is to provide for the safe operation of the vessels. He should monitor the safety and pollution prevention aspects of the operation of each vessel and ensure there are adequate shore side resources and support 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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5. Master's responsibility and authority - The roles and responsibilities of the Master should be clearly defined by the company with regard to the implementation of the companies policies with respect to SMS and methods for review and reporting deficiencies to the shore based management.

- The company should ensure that the SMS operating onboard the vessel contains a clear statement emphasising the masters authority. The company should make it clear that the Master has the overall responsibility for decision making and has overriding authority with the option of adequate shore back up 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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6. Resources and Personnel 1. The company should ensure that the Master is suitably qualified and fully conversant with the SMS. They should also ensure that the ship is correctly manned. 2. The company should ensure that there is adequate familiarisation with safety and protection of the environment for new personnel. They should ensure that the personnel has an adequate understanding of the relevant rules, regulations, guidelines and codes. 3.Training is to be provided where necessary. Relevant information for the SMS should be promulgated and be written in an easy to Mohd. understand method. Hanif Dewan, Chief Engineer and 6/26/2014

Maritime Lecturer & Trainer, Bangladesh.

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7. Development of plans for ship board operations - The company should establish procedures for the generation of shipboard plans and instructions with regard to the prevention of pollution and that these should be generated by qualified personnel

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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8. Emergency Preparedness: - The company should establish procedures for the response actions to potential emergency situations. Programmes for drill should be established and measures taken to ensure that the company's organization can respond to hazards and accidents.

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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9. Reports and analysis of non-conformities, accidents and hazardous occurrences - The company should ensure there is a procedure for the reporting and analysis of accidents, hazardous occurrences and non-conformities, and for the corrective action.

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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10. Maintenance of the ship and equipment - The company is to ensure that the vessel is properly maintained. Procedures within the SMS should be in place to identify, record and plan for repair defects. A system of preventive maintenance should be in operation. - Regular inspections integrated with the ships operational maintenance routine should take place to ensure that the vessel is in compliance with relevant regulations. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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11. Documentation - The company should establish and maintain procedures for the control of all documentation relevant to the SMS. This should include; i. valid documents are available at all relevant locations ii. changes to documents are reviewed and approved to authorised personnel iii. obsolete documents are promptly removed - All documents, carried in a company approved relevant form, should be present on board

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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12. Company verification, review and evaluation. - The company should carry out periodic audits to verify that safety and pollution prevention's are complying with SMS. The audits and corrective actions should be carried out as per laid down procedures. - Personnel carrying out the audits should be independent of the areas that they are carrying out the audit unless size of the company is such that this is impractical. - Deficiencies or defects found should be brought to the attention of the personnel in that section and the management team so effective corrective action can be carried out 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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13.

Certification and Periodical Verification - The ship should be operated by a Company which has been issued with a DOC or with an Interim DOC. The DOC should be issued by the Administration to any Company complying with the requirements of this Code for a period specified by the Administration which should not exceed 5 years. Such a document should be accepted as evidence that the Company is capable of complying with the requirements of this Code. The DOC is only valid for the ship types explicitly indicated in the document. The validity of a DOC should be subject to annual verification by the Administration and at the request of the Administration within 3 months before or after the anniversary date. - A copy of the DOC should be held on board to allow the Master to produce it to the relevant authorities is required. - The SMC should be issued to a ship for a period which should not exceed five years by the Administration. The SMC should be issued after verifying that the Company and its shipboard management operate in accordance with the approved SMS. Such a Certificate should be accepted as evidence that the ship is complying with the requirements of this Code. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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14.

Interim Certification - An Interim Document of Compliance may be issued to facilitate initial implementation of this Code when a Company is newly established or new ship types are to be added to an existing Document of Compliance. Such an Interim Document of Compliance should be issued for a period not exceeding 12 months by the Administration. - An Interim Safety Management Certificate may be issued to new ships on delivery when a Company takes on responsibility for the operation of a ship which is new to the Company when a ship changes flag. Such an Interim Safety Management Certificate should be issued for a period not exceeding 6 months by the Administration. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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15. Verification - All verifications required by the provisions of this Code should be carried out in accordance with procedures acceptable to the Administration, taking into account the guidelines developed by the Organization.

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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16. Forms of Certificates - The Document of Compliance, the Safety Management Certificate, the Interim Document of Compliance and the Interim Safety Management Certificate should be drawn up in a form corresponding to the models given in the appendix to this Code. If the language used is neither English nor French, the text should include a translation into one of these languages.

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Requirements on board ship 1. Proof that the vessel is being maintained in a satisfactory condition at all times, and not only at the time of surveysobjective evidence in the form of no overdue surveys, no overdue recommendations from port or flag state inspections and that planned maintenance is being carried out and records kept. 2. Applicable codes and guidelines are being taken into consideration when operating the vessel. Vessels staff must be able to demonstrate that operations are carried out in a controlled manner utilizing information contained in these codes, guidelines and standards. 3. That emergency situations have been identified and drills are conducted to ensure the vessel and company are ready to respond to emergency situations. 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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Examples of the type of documentation the auditor will wish to see to verify compliance with the ISM are as follows: 1. Log books 2. Safety and management meeting minutes and follow up actions 3. Medical log 4. Company circular letters 5. Planned maintenance records 6. Records of verification 7. Records of masters review of the system 8. Records of internal audits and follow up 9. Records of chart corrections 10. Class quarterly listings 11. Records of passage planning 12. Oil record books 13. Garbage logs 14. Company manual and forms

6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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ANY QUESTION?

THANK YOU! 6/26/2014

Mohd. Hanif Dewan, Chief Engineer and Maritime Lecturer & Trainer, Bangladesh.

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